Frequently Asked Questions

Please feel free to contact us about the date you are looking for and we would be happy to provide our availability! 

Our season runs from the first week in May to the third week in October. If you're interested in dates outside of our season, please contact us directly and we'll see what we can do!

Yes! For no additional fee, our ceremony space (both indoors and outdoors) provides an elegant setting for you and your guests with seating for up to 200. We provide both indoor and outdoor arbors to accentuate your ceremony. Feel free to decorate the arbor according to your style.

Your guests will dine in the tented area which is designed to comfortably host a maximum of 200. The Barn can accommodate up to 100 guests. Please contact us for further information.

Our barn is an open venue which is not conducive to the use of air conditioning. We have fans mounted strategically around the barn to improve air flow and comfort for our guests. Please contact us for more information about supplemental heating for your event!

We require a $500 *refundable deposit and signed contract to reserve your date. Half the total balance is typically due within 30 days of signing your contract. However, we're more than happy to work with you on installation plans. We never want budgeting to be the reason that people don't get their dream venue. Final payment is due 60 days prior to your event date.

*Refundable deposit is returned within 14 days after your event as long as there are no breaches of our contract.

Yes. We require renters to purchase day-of event insurance and provide proof to us at least 60 days before the event. Please visit our Preferred Vendors page for places to purchase this insurance.

We do not provide catering or bar services. We happily provide you with a list on our Preferred Vendors page to help you with your search. If your favorite caterer isn't on our list, don't worry. We welcome all foods and all foodies.

Yes, however there are certain criteria that must be met. We do require all vendors to provide proof that they hold $1 million in insurance at least 60 days prior to your event. The caterer must also provide us with proof of a valid liquor license at least 60 days prior to the event. We do not allow one day permits. All alcohol must go through your caterer according to NYS law.

No B.Y.O.B. under any circumstances, as required by NYS law. Alcohol may be provided and served by the caterer only. Caterer must have a valid NYS Liquor License. We do not allow one day permits.

The earliest is 9:00 am the day of your event for full-day events. If you have special circumstances that require more prep time, reach out to us and we will do our best to accommodate you.

The earliest is 10:00 am the day of your event, and teardown by 11:59 pm the same day. For all vendors that have not worked at Poplar Hill, we recommend that they visit the venue prior to your event. Our staff will happily communicate with your vendors regarding setup, contracts, and insurance. 

We will have the ceremony chairs arranged as discussed at our check-in meeting. The reception tables and chairs will be set up under the tents in the arrangement also discussed at our check-in meeting. 

We have an ample amount of parking for all of your guests as well as a turnaround for buses and limousines.

Yes. We have three in the barn, one is handicap accessible. There is a full bathroom including a shower, in the Bridal Suite. The Groom's Quarters has a bathroom as well.

Yes! Please contact us for additional information on the waiver and the terms and conditions for having pets on-site during your event.

We accept cash and checks only at this time!

All amenities are included. No additional fees. We do require one-day event insurance that is not built into our pricing. We also require a refundable* $500 deposit on top of our prices listed.