Please feel free to contact us about the date you are looking for and we would be happy to provide our availability!
Our season runs from the first week in May to the third week in October.
Our Day-of Coordinator is available to help you every step of the way. Whether you bring your own table decor or use ours, we will assist with setup and take down. Placement and organization regarding decor will be discussed at the couple’s 60-day and 30-day meetings.
Yes! For no additional fee, our ceremony space (both indoors and outdoors) provides an elegant setting for you and your guests with seating for up to 200. We provide a decorative portable circle arbor and an outdoor wooden arbor. Feel free to decorate the arbor according to your style.
Your guests will dine in the tented area which is designed to comfortably host a maximum of 200. Our capacity is up to 200 guests for full-size weddings. Our capacity for micro-weddings is 50 guests. We do not have a minimum guest count. Please contact us for further information, questions, or parties over the capacities listed.
Our barn is an open venue which is not conducive to the use of air conditioning. We have fans mounted strategically around the barn to improve air flow and comfort for our guests. Please contact us for more information about supplemental heating for your event here!
We require a $500 *refundable deposit and signed contract to reserve your date. Due within 30 days from contract execution is 50% of the total balance. Final payment is due 60 days prior to your event date.
*Refundable deposit is returned within 14 days after your event as long as there are no breaches of our contract.
Yes. We require renters to purchase day-of event insurance and provide proof to us at least 60 days before the event. Please visit our vendor page for places to purchase this insurance.
We do not provide catering or bar services. We happily provide you with a list under our vendor's page to help you with your search. It is ultimately your choice!
Yes, however there is certain criteria that must be met. We do require all vendors to provide proof that they hold $1 million in insurance at least a 60 days prior to your event. The caterer must also provide us with proof of a valid liquor license at least 60 days prior to the event. We do not allow one day permits. All alcohol must go through your caterer according to NYS law.
No B.Y.O.B. under any circumstances, as required by NYS law. Alcohol may be provided and served by the caterer only. Caterer must have a valid NYS Liquor License. We do not allow one day permits.
The earliest is 9:00 am the day of your event for full-day events. For micro-weddings, your 5-hour time frame is determined during your coordinating meetings.
The earliest is 10:00 am the day of your event, and removal by 11:59 pm the same day for a full-day event. For a micro-wedding, all within your discussed 5-hour event time frame, including set-up and take down.
For all vendors that have not worked at Poplar Hill, we recommend that you visit prior to the event. Our staff will happily communicate with your vendors regarding setup, contracts, and insurance.
We will have the ceremony chairs arranged in front of our permanent arbor or as discussed at our check-in meeting. The reception tables and chairs will be set up under the tents in the arrangement also discussed at our check-in meeting.
We have an ample amount of parking for all of your guests as well as a turnaround for buses and limousines.
Yes. We have three in the barn, one is handicap accessible. There is a full bathroom including a shower, in the Bridal Suite. The Groom's Quarters has a bathroom as well.
Yes! Please contact us for additional information on the waiver and the terms and conditions for having pets on-site during your event.
We accept cash and checks only at this time!
All amenities are included. No additional fees. We do require one-day event insurance that is not built into our pricing. We also require a refundable* $500 deposit on top of our prices listed.